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THE CODE OF WINDRIDERS RC
CODE 1 - MEMBERSHIP
TO BE ELIGIBLE FOR MEMBERSHIP IN THE WIND RIDERS RIDING CLUB (RC) YOU
MUST OWN A MOTORCYCLE AND/OR BE THE SIGNIFICANT OTHER OF A WINDRIDER
CLUB MEMBER. GUIDELINES TO BECOME A PROSPECTIVE MEMBER OF THE
WINDRIDERS RC ARE:
All PROSPECTIVE MEMBERS MUST BE BROUGHT UP AS A "PROSPECT"
FOR MEMBERSHIP BY A CURRENT MEMBER AT A REGULAR MONTHLY MEETING AFTER
SERVING A MINIMUM OF THREE (3) MONTHS.
EACH PROSPECT SHALL COMPLETE A MINIMUM HANG AROUND TIME OF SIX (6) MONTHS AS A PROSPECT TO BECOME A MEMBER.
EACH PROSPECT SHALL PAY MONTHLY DUES OF $10.00 WITH AN
ANNUAL BUILDING/MAINTENANCE FEE OF $25.00 DUE THE FIRST QUARTER
THEREAFTER.
PROSPECTS ARE EXPECTED TO ATTEND ALL MONTHLY MEETING AND SCHEDULED RIDES.
PROSPECTS HAVE NO VOTING PRIVILEGES.
A WINDRIDER MEMBER MAY NOMINATE THE PROSPECT FOR MEMBERSHIP ANYTIME AFTER FIVE (5) MONTHS.
AFTER NOMINATION, THE VOTE SHALL BE TABLED UNTIL THE NEXT
REGULAR MONTHLY MEETING TO ALLOW NOTIFICATION OF ALL MEMBERS OF A VOTE
FOR MEMBERSHIP. THE PROSPECT SHALL NOT BE PRESENT AT THE MEETING
DURING THE VOTING PROCESS.
PROSPECT SHALL RECEIVE A UNANIMOUS “IN-HOUSE” VOTE
OF ALL MEMBERS. TWO (2) OFFICERS WILL BE RESPONSIBLE FOR THE
COUNT OF VOTES.
PROSPECT SHALL BE IN A “PROBATION PERIOD” FOR A
PERIOD OF ONE YEAR PRIOR TO NOMINATION FOR VOTE AS A MEMBER OF
THE WIND RIDER RC. IF AFTER ONE YEAR PROBATIONARY PERIOD PROSPECT
HAS NOT BEEN VOTED AS A MEMBER, MEMBERSHIP SHALL BE DENIED.
ONCE A PROSPECT HAS BEEN VOTED AS A MEMBER, THE PROSPECT SHALL
PAY AN INITIATION FEE OF $50.00. ALL NEW MEMBERS WILL BE GIVEN
CLUB PROPERTY INSIGNIA CONSISTING OF CLUB TOP ROCKER, WIND RIDERS
PATCH, RC CUBE AND ALABAMA STATE CONFEDERATION OF COLORS (COC)
PATCH AND RIBBON. THESE CLUB PROPERTITIES ARE
CONSIDERED AT A VALUE OF $500.00. UPON RECEIPT OF THESE
PROPERTITIES, THE MEMBER SHALL SIGN THE CLUB HISTORICAL REGISTER
INDICATING HE/SHE ACKNOWLEDGES THE VALUE OF THE PROPERTIES AND TAKES AN
OATH TO HONOR THE CODE . IN THE EVENT A MEMBER LEAVES THE CLUB,
FOR WHATEVER REASON, ALL CLUB PROPERTIES SHALL BE RETURNED TO THE CLUB
SERGEANT AT ARMS UPON IMMEDIATE DEPARTURE.
CODE 2 – MEMBERSHIP REINSTATEMENT
A MEMBER WHO HAS LEFT THE CLUB IN GOOD STANDING AND REQUEST TO BE REINSTATED SHALL:
COMPLETE A HANG AROUND TIME OF SIXTY (60) DAYS
RECEIVE A UNANIMOUS VOTE TO REINSTATE MEMBERSHIP
AFTER REINSTATEMENT, INITIATION FEE SHALL BE WAIVED
CODE 3 – MONTHLY MEETINGS
MONTHLY MEETINGS SHALL BE BROUGHT TO ORDER ON THE SECOND SUNDAY OF EACH
MONTH AT 1:30 PM. ONLY CLUB BUSINESS WILL BE CONDUCTED AT CLUB
MEETINGS. FOLLOWING EACH MEETING, ANY MEMBER MAY ELECT TO
CALL FOR A "CHAT SESSION" TO DISCUSS/ RESOLVE ANY PROBLEM/ISSUE WITHIN
THE CLUB. ONLY CURRENT MEMBERS AND PROSPECTS SHALL ATTEND CLUB
MEETINGS.
CODE 4 – ELECTED OFFICES
OFFICER POSITIONS ARE ELECTED YEARLY, DURING THE BEGINNING OF EACH
DECEMBER MEETING, WITH TERM OF OFFICE BEGINNING IN JANUARY OF THE
FOLLOWING YEAR. THE CURRENT OFFICER HOLDING THAT PARTICULAR
POSITION SHALL TURN OVER THAT POSITION, AND ALL DOCUMENTATION, TO THE
NEWLY ELECTED OFFICER AT THE END OF THE DECEMBER MEETING.
NOMINEES MUST BE A MEMBER OF THE WINDRIDERS RC A MINIMUM OF ONE (1) YEAR AND ACCEPT NOMINATION.
ALL VOTES SHALL BE CAST ANONYMOUSLY BY MEMBERS PRESENT AT THE DECEMBER
MONTHLY MEETING. TWO (2) OFFICERS WILL BE RESPONSIBLE FOR
THE COUNT OF VOTES.
ELECTED OFFICE/DUTIES CONSIST OF:
PRESIDENT - RESPONSIBLE FOR ALL CLUB MATTERS INSIDE AND OUTSIDE
THE CLUB. TAKES PRECEDENCE OVER CLUB MEETINGS.
ENSURES "THE CODE" IS HONORED AT ALL TIMES. SIGNS ALL CLUB
DOCUMENTS, TO INCLUDE THE CODE, TO ENSURE AUTHENTICATION.
AUTHORIZED SIGNATURE ON CLUB BANK ACCOUNT AND USER OF CLUB CARD.
VICE PRESIDENT - RESPONSIBLE TO PREFORM ALL DUTIES OF THE
PRESIDENT IN HIS ABSENCE AND TO ADVISE THE PRESIDENT OF SUCH. IN CASE OF
THE PRESIDENT’S UNTIMELY DEMISE, THE VICE PRESIDENT SHALL BECOME
ACTIVE PRESIDENT FOR THE REMAINING TENURE. IN SUCH CASE, A
SPECIAL ELECTION WILL BE HELD TO FILL THE VACANT VICE PRESIDENT
OFFICE. AUTHORIZED SIGNATURE ON CLUB BANK ACCOUNT AND USER OF
CLUB CARD.
SECRETARY - RESPONSIBLE FOR RECORDING MINUTES OF EACH
MONTHLY MEETING. RESPONSIBLE FOR READING PREVIOUS MONTHLY MINUTES
DURING CURRENT MEETING FOR ACCEPTANCE. RESPONSIBLE FOR SCANNING
AN APPROVED SIGNED COPY OF THE FINANCIAL REPORT, PROVIDED BY THE
TREASURER, INTO THE APPLICABLE MONTHLY MINUTES. MAINTAINS AN
ELECTRONIC HISTORICAL RECORD OF ALL MONTHLY MINUTES. MAINTAINS AN
UP TO DATE CLUB CONTACT ROSTER. MAINTAINS AN UP TO DATE CLUB
HISTORICAL REGISTER OF ALL MEMBERS WITH SIGNATURES.
RESPONSIBLE FOR INSERTING ALL REVISIONS TO "THE CODE" AND ENSURING AN
UP TO DATE SIGNED COPY OF THE CODE IS DISPLAYED IN THE CLUB HOUSE FOR
ALL MEMBERS TO HONOR.
AUTHORIZED SIGNATURE ON CLUB BANK ACCOUNT AND USER OF CLUB CARD.
TREASURER - RESPONSIBLE FOR MAINTAINING ACCURATE
ACCOUNTABIILTY OF ALL MONIES IN THE NAME OF "WIND RIDERS
RC'. THIS ACCOUNTABIITY INCLUDES ALL DEBITS, CREDITS, RECEIPTS,
AND OTHER TRANSACTIONS AS APPLIES TO CLUB FUNDING AND
EXPENDITURES. RESPONSIBLE FOR READING AND PROVIDING A HARD COPY
OF THE PREVIOUS MONTHLY FINANCIAL REPORT FOR ACCEPTANCE AT EACH
MEETING. EACH HARD COPY PROVIDED SHALL BE SIGNED INTO
RECORD BY THE PRESIDENT AND BY THE TREASURER/TRUSTEE. EACH SIGNED
HARD COPY SHALL BE MAINTAINED BY THE TREASURER. A COPY WILL BE
PROVIDED TO THE SECRETARY FOR MAINTAINING WITH APPLICABLE MONTHLY
MINUTES. RESPONSIBLE FOR ACCOUNTABILITY, RETREAVAL, AND DEPOSIT
OF FUNDS WITHIN THE CLUB CASH DRAWER AND POOL TABLES WITH FINDINGS
POSTED ON A DESIGNATED CLIPBOARD. NO MORE THAN APPROXIMATLEY
$25.00 IN BILLS AND ALL REMAINING COINS SHALL BE LEFT IN THE CLUB CASH
DRAWER FOR START-UP OF FOLLOWING DAY BAR SALES. AUTHORIZED
SIGNATURE ON CLUB BANK ACCOUNT AND USER OF CLUB CARD.
TRUSTEE - RESPONSIBLE TO PREFORM ALL DUTIES OF THE TREASURER
AND SECRETARY IN THEIR ABSENCE. SHALL PERFORM OTHER DUTIES AS
DELIGATED BY OTHER OFFICERS. ASSIST THE SERGEANT OF ARMS IN
MAINTAINING AND CONDUCTING QUARTERLY PROPERTY INVENTORY OF THE
"WINDRIDER RC"AND REPORT TO THE MEMBERSHIP AS SUCH. SHALL PERFORM
OTHER DUTIES AS DELIGATED BY OTHER OFFICERS. AUTHORIZED SIGNATURE
ON CLUB BANK ACCOUNT AND USER OF CLUB CARD.
SERGEANT OF ARMS – ENSURES “THE CODE” IS HONORED BY ALL
MEMBERS. RESPOSIBLE FOR MAINTAINING ORDER AT ALL
MEETINGS. RESPONSIBLE FOR SECURING ANY PATCHES, COLORS OR
PROPERTIES FROM ANY MEMBER WHO RESIGNS OR IS EXPELLED FROM THE
CLUB. SHALL CONDUCT QUARTERLY PROPERTY INVENTORY WITH THE
ASSISTANCE OF TRUSTEE AND REPORTS TO THE MEMBERSHIP AS SUCH AT THE
FOLLOWING MEETING. RESPONSIBLE FOR THE SAFETY AND PROTECTION OF
ALL CLUB MEMBERS. MAINTAINS ACCOUNTABILITY OF ALL POOL TABLE AND
CLUB HOUSE KEYS.
ROAD CAPTAIN - PLANS ALL CLUB RIDES AND ENSURES SAFETY OF ALL
RIDERS. CONDUCTS SAFETY BRIEFINGS AS REQUIRED.
CODE 5 – FAILURE TO HONOR “THE CODE”
1ST OFFENSE - $50.00 FINE AND 90 DAYS PROBATION FOR ANY MEMBER FOUND GUILTY, BY MAJORITY VOTE, OF:
FAILURE TO HONOR “THE CODE”
DISRUPT THE HARMONY OF THE CLUB
INTRODUCING A 3RD PARTY RELATIONSHIP INTO THE CLUB
2nd OFFENSE – IF, AT ANY TIME DURING THE PROBATION
PERIOD, HE/SHE IS FOUND GUILTY OF ANOTHER OFFENSE, THE INDIVIDUAL SHALL
BE EXPELLED AS A MEMBER IMMEDIATELY AND MUST TURN IN CLUB
COLORS. TO REINSTATE THE MEMBER, A UNANIMOUS VOTE MUST BE
TAKEN.
CODE 6 – REVISION OF “THE CODE”
"THE CODE" CAN ONLY BE REVISED WHEN A MOTION HAS BEEN MADE DURING AN
OFFICIAL CLUB MEETING. THE PRESIDENT WILL CALL ROLL, AND IF ALL
MEMBERS ARE PRESENT, THE MOTION WILL BE PUT TO VOTE. IF ALL
MEMBERS ARE NOT PRESENT, THE MOTION SHALL BE TABLED UNTIL THE NEXT
OFFICIAL MONTHLY MEETING. ALL MEMBERS SHALL BE NOTIFIED OF
A PENDING MOTION TO REVISE "THE CODE" AT THE NEXT SCHEDULED MEETING;
THEREFORE, MAXIMUM ATTENDENCE IS REQUIRED. WHEN THE MOTION HAS
BEEN PACED ON THE FLOOR FOR VOTE, MAJORITY RULE SHALL DETERMINE
ACCEPTANCE OF MOTION.
CODE 7 – ISSUES NOT COVERED
ALL ISSUES, NOT COVERED UNDER “THE CODE”, SHALL BE
CONSIDERED FOR VOTE UNDER PRESENT MEMBER WITH MAJORITY RULE. THIS
CODE DOES NOT APPLY TO MEMBERSHIP AND REINSTATEMENT OF MEMBERSHIP AS
OUTLINED IN CODES 1 AND 2.
CODE 8 – LEAVE OF ABSENCE
LEAVE OF ABSENCE SHALL BE A MAXIMUM OF SIX (6) MONTHS WITH DUES
WAIVED. IF AN EXTENSION IS REQUESTED BEYOND SIX (6) MONTHS, A
UNANIMOUS VOTE MUST BE TAKEN TO GRANT THE EXTENSION. IF THE
EXTENSION IS APPROVED, THE MEMBER IS PLACED IN AN INACTIVE STATUS, AT
WHICH TIME, MEMBERSHIP DUES RESUME MONTHLY.
CODE 9: ABSENTEEISM
If, at any time, a member is absent three meetings in a row or six
meetings in a twelve month period, this member’s dues will double
the monthly rate. If a member misses six meetings in a twelve
month period, this member is required to remove colors and revert back
to a prospect. Excused absence is if the individual is sick,
family member severely sick, death, or individual has to work.
All other reasons for absenteeism must be voted by majority vote as to
excused or unexcused absence. A member who will not be present at
a meeting must contact a club officer prior to the meeting as to why
they will not be present.